ACCOUNTING VOUCHERS

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JOURNAL VOUCHER
Journal voucher is mostly used to insert adjustment entries and transactions, Such (Business starting, Sales & Purchase fixed assets, Depreciation on fixed assets, Withdraw cash for personal use and some taxation entries like TDS)


JOURNAL VOUCHER EXAMPLES
1. Started business with cash Rs. 4,00,000

2. Withdraw cash Rs. 10,000 from office to personal use.

3. Purchase machinery by cash Rs. 50,000

4. Depreciation of fixed assets.


STEPS FOR JOURNAL VOUCHER
a. Open an already existing company.

b. Click on “Accounting Voucher”

c. Now press “F7” key or click on “Journal”


PAYMENT VOUCHER
Payment voucher is used to insert all types of cash payments (Except cash purchase) which made by cash or cheque, therefore Bank A/c and Cash A/c does not display at the debit site, in the payment voucher.

Payments Voucher - Examples
a. Paid advance salary Rs. 15,000

b. Paid wages Rs. 5,000

c. Paid rent by cheque Rs. 20,000

d. Repair old machinery Rs. 2,500

e. Paid donation Rs. 10,000 by cheque

Steps For Payment Voucher
1. Open an already existing company.

2. Click on “Accounting voucher”

3. Now press “F5” key or click on “Payment”

4. Insert the expense ledger at the debit side and 'Cash/Bank' at credit side.  






SINGLE & DOUBLE ENTRY MODE
Payment voucher supports two types of entry modes.
1. Single entry mode.
2. Double entry mode.

SINGLE ENTRY MODE
Single entry mode is mostly used to insert tax payment entries such as (VAT, TDS, FBT, Etc.) but it can be also used to insert normal payment entries.

In single entry mode 'Account' contain the credit side ledgers, therefore the Cash a/c and Bank a/c should be always inserted in 'Account' area.










Note: By default tally open the "Payment, Receipt and Contra voucher in single entry mode.


DOUBLE ENTRY MODE
Double entry is normal entry mode that supports debit/credit format, so at the debit side, we normally insert expense ledger and cash or bank a/c insert at credit side.




Steps To Convert From Single To Double Entry Mode

1. Open the accounting voucher.

2. Click on "Payment" or press "F5"

3. Press "F12" key.
4. Now set "No" to the "Use Single Entry mode for Pymt/Rcpt/Contra"



RECEIPT VOUCHER
Receipt voucher is used to insert all types of cash receive which either receive by cash or cheque, therefore Bank a/c and Cash a/c should be always inserted at the debit side in this voucher.

In the Receipt voucher first "Cr" (Credit) section appear and then "Dr" (Debit) section appear.

RECEIPT VOUCHER - EXAMPLES
a. Receive bad debts Rs. 60,000

b. Receive commission Rs. 3,500

c. Receive Rent Rs. 18,000

d. Receive cheque (Amount Rs. 40,000) from Ravi Sharma


STEPS FOR RECEIPT VOUCHER
1. Open an already existing company.

2. Click on “Accounting voucher”

3. Now click on “Receipt” or press “F6” key.

4. Insert receiving ledger on credit side and cash or bank at debit side.




RECEIPT VOUCHER FORMATS
Receipt voucher also supports for "Single Entry Mode" and "Double Entry Mode" as Payment and Contra voucher and by default its open in single entry mode at the first time.

DOUBLE ENTRY MODE STEPS

1. Open the accounting voucher.

2. Click on "Receipt" or press "F6"
3. Press "F12" key.

4. Now set "No" to the "Use Single Entry mode for Pymt/Rcpt/Contra"

SINGLE ENTRY MODE
Single entry mode does not support debit/credit format. Its appear with "Account" and "Particular" sections.

The debit side ledger should be inserted under "Account" section, only Cash and Bank A/c shows under the Account and the other ledgers insert in "Particular" section.

Single Entry Mode


DOUBLE ENTRY MODE
Double entry mode is a simple debit/credit system, so in this format different indirect income ledgers insert at credit side and cash or bank should be inserted at debit side.

Double Entry Mode





CONTRA VOUCHER

The 'Contra' voucher just deals with two types of entries, which are described below.
1. Cash transfer from office to bank a/c
2. Cash transfer from bank a/c to cash a/c

Therefore it only deals with two ledgers (Cash a/c and Bank a/c)

Contra Voucher - Examples
a. Deposited cash Rs. 80,000 in bank a/c

b. Withdraw cash Rs. 1,40,000 from bank to office use.

Steps For Contra Voucher
1. Open your company.

2. Click on “Accounting voucher”

3. Click on “Contra” or press "F4" key.





Contra Voucher Modes
Contra voucher also supports for "Single Entry Mode" and "Double Entry Mode" as Payment and Receipt vouchers and by default its open in single entry mode at the first time.

DOUBLE ENTRY MODE - STEPS 
1. Open the accounting voucher.

2. Click on "Contra" or press "F4"

3. Press "F12" key.

4. Now set "Not" to the "Use Single Entry mode for Pymt/Rcpt/Contra"



SINGLE ENTRY MODE
Single entry mode does not support debit/credit format. Actually, its appear with "Account" and "Particular" sections.


The debit side ledger should be inserted under "Account" section and other ledgers insert in "Particular" section.



DOUBLE ENTRY MODE
Double entry mode is simple debit/credit system, so in this format, simply one ledger insert at the debit side (which amount increases) and another insert at credit side.






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