PAYROLL SYSTEM IN TALLY

BY POONAM YADAV

PAYROLL

Payroll is the process of maintaining records of all employee salary under various pay head, all statutory and non- statutory deduction attendance/ absent record.

Working steps:-

Create a company and then activate payroll as follow:

To Activate Payroll: - G.O.T. (Gateway of Tally)--> Press F11 (Company Features)--> Press F1 (Accounting Features).

Create attendance/ production types as follow:-

Path for attendance/ production types creation: - G.O.T. (Gateway of Tally)--> Payroll Info--> Attendance/ Production Types --> Create.

Here, press “Alt + C” to create unit as follow:-

And then accept the attendance type:-

After that create employee group:-

Path for employee group creation: - G.O.T. (Gateway of Tally)--> Payroll Info--> Employee Group --> Create (Single).

And then create employee:-

Path for employee creation: - G.O.T. (Gateway of Tally)--> Payroll Info--> Employees--> Create (Single).

Create pay head:-

Path for pay head creation: - G.O.T. (Gateway of Tally)--> Payroll Info--> Pay Heads --> Create.

Create salary detail of Ram and Shyam:-

Path for salary detail creation of Ram: - G.O.T. (Gateway of Tally)--> Payroll Info--> Salary Detail --> Create--> Ram.

Path for salary detail creation of Shyam: - G.O.T. (Gateway of Tally)--> Payroll Info--> Salary Detail --> Create--> Shyam.

Now do voucher entry as follow:-

Path for voucher creation: - G.O.T. (Gateway of Tally)--> Payroll Voucher--> Press Ctrl + F5.

Now press “Ctrl + F4” to open payroll voucher:-

Press “Alt + A” to auto fill information.

Now you can see the payroll report as follow:-

Path for view report of payroll: - G.O.T. (Gateway of Tally)--> Display--> Payroll Report--> Statement of Payroll--> Pay Slip--> Ram/ Shyam.

PAYROLL SYSTEM IN TALLY

A payroll management system involves everything about an employee such as employee name, Designation, department, attendance, salary, allowances and other details. 

How To Activate Payroll System In Tally ERP 9

1. Open your company.

2. Press “F11” key

3. Select “Accounting Feature”

4. Make yes to “Maintain Payroll”

Employee Group: This option is used to create employee department such as Administration, Management, Sales, DEO, etc.

Units (Work): The unit responsible to create working days and hours.

Attendance/Production types: This option is used to create attendance types such (Present, Absent, Overtime)

Here is a table of all attendance types ...

Attendance name	Attendance type
Present	Attendance / Leave with pay
Absent	Leave without pay
Overtime	Production

Pay Head Display: this option is used to create Salary and Allowances groups.

BASIC SALARY CREATION

Name: Basic salary
Pay head type: Earning for employees
Under: Indirect expenses
Calculation type: On Attendance
Attendance / Leave with pay: Present

PAYROLL VOUCHER ENTRY

Attendance (Ctrl+F5): This voucher is used to insert the total number of employee’s attendance such total number of presents, absent, and overtime.

Payroll Voucher (Ctrl+F4): This voucher is used to insert salary and allowances payment details for employees.

PAYROLL EXERCISE QUESTION

Company name: Sumesh IT Solution PVT. LTD.

Ledgers Entries
Cash in hand Rs. 14,50,000
Cash at bank Rs. 17,00,000

Enter the following employee information...

Employee Details

Emp. No.	Emp. Name	Dept.	Functions	Address
101	Akash Sharma	Admin	Management	Rohini (New Delhi)
102	Amit Gupta	HR	Recruitment/Training	Patel nagar (New Delhi)
103	Sumit kumar	Sales	Sales management	Narela (New Delhi)
104	Krishana	Purchase	Purchase mang.	Karol Bagh (New Delhi)
105	Manoj	Manager	Staff management	Rohini (New Delhi)
106	Kunal Verma	Sales	Sales management	Patel nagar (New Delhi)
107	Rakesh	Purchase	Purchase mang.	Narela (New Delhi)
108	Geeta Kumari	Recpt.	Hosting	Karol Bagh (New Delhi)
109	Mukesh Tivari	Admin	Management	Rohini (New Delhi)
110	Akshay	Sales	Sales management	Patel nagar (New Delhi)

Attendance & Salary Details

Emp. No.	Basic Salary	Present (Days)	Absent (Days)	Overtime (Hours)
101	42,000	29	1	15
102	35,000	28	2	25
103	25,000	27	4	60
104	26,000	26	5	41
105	37,000	29	2	40
106	27,500	29	2	50
107	24,000	28	3	65
108	16,000	25	6	70
109	40,000	29	1	72
110	21,000	27	4	22